The APAP Volunteer Portal: new and improved

We utilize the APAP Volunteer Portal to manage all interview assignments. We have redesigned it this season in order to make assigning interviews easier for you. Please send us any feedback, as we are are continually making improvements.  

Students have already started matching in some committees. More information about interviews is below.   

In order to access the Portal, you will need a WUSTL key and password. If you need help retrieving or setting up your WUSTL key, please contact APAP. All APAP chairs must have a WUSTL key and password. 
Please log in to familiarize yourself with it and agree to our eligibility requirements for this season. You’ll find help navigating the Portal, as well as assigning interviews through the Portal in the Chair Resources section of the APAP website.

  Interview updates

  • All APAP interviews may be conducted virtually or in person. Please review How to Conduct an APAP Interview for details.
  • Applicants have already begun to appear in some of your Portals! Please log in to find out if any students have matched to your committee.  
  • We will send weekly emails (on Wednesdays) to chairs who have applicants to assign. The email will ask you to log in to the Volunteer Portal to assign applicants to your interviewing members. Interviews are added to the Portal on a rolling basis, but we will only notify you if you have students to assign or reassign.  
  • Please be sure to review instructions for navigating the Portal and instructions for assigning interviews through the Portal so that you are ready when students are assigned to your committee.    
  • We have asked all alumni interviewers if they would be interested in conducting additional interviews outside their committee areas. They can choose to conduct additional interviews with applicants in the eastern US, western US, and/or with international applicants. As chair, you will have access to assign interviews to the additional interviewers who have signed up in your area, which will allow you to match more students for interviews.  
  • There may be more students on your list in the Portal than you are comfortably able to accommodate (even with the additional interviewers outside of your area). You do not need to match all of the students who appear on your list! The assignment instructions will let you know how to manage your volume.  
  • Again, please remember that the APAP staff is here for you! Don’t hesitate to reach out to us at any time with questions or if you need help. We like to hear from you!

Chair checklist

We realize that we have sent you a lot of emails over the past couple of weeks. Here is a recap of what you should have received (all are available in the Chair Resources section of the APAP website):

Chair Training: Please complete the brief online training for chairs, which is available in the Chair Resources section of the APAP website.  We require that new chairs complete the training; returning chairs are encouraged to review it as a refresher.  It should take about 15 minutes to complete.

Season Timeline for Chairs: This timeline details your role as an APAP chair throughout the year. 

August Chair Update Email: We send regular email updates to chairs and members throughout the season.  Please read these, as they are the best way to stay up-to-date regarding what’s happening in APAP and at WashU.  

Chair checklist

We are excited to bring back Kick-Offs and Recruitment Happy Hours this season!  If you indicated interest in hosting one of these events in your area, you should have heard from Mia Campbell, APAP Event Coordinator.  A list of all events is available on the APAP website.  

Training resources for chairs 

All chair training resources are in the Chair Resources section of the APAP website.  In order to access this section, you will need your WUSTL key and password.    

Your committee members

You are able to access a current list of your committee members at any time on the Volunteer Portal. Your Committee List includes detailed information about your members, including their email addresses.  If you have not already done so, please send your members a welcome email within the next couple weeks.  Please utilize the template in the “My Committee Members” tab in the Portal.  

Conference Chair Recap

The APAP staff loved seeing many of you last month on campus for the APAP and Alumni Networks Chair Conference!  

You can access recordings from some of the speakers in the Chair Resources section of the the APAP website.  These include Friday night opening dinner speakers and entertainment: Pam Henson, executive vice chancellor, University Advancement; Beverly Wendland, provost; and student a cappella group the Mosaic Whispers, as well as Saturday session speakers Chancellor Andrew D. Martin; Anna Gonzalez, vice chancellor, Student Affairs; and Susan Cohen, associate vice chancellor, Alumni and Constituent Engagement.   You can view and download photos from the weekend here.