September 20-21, 2024
Washington University | Danforth Campus

As a treasured volunteer leader, you play an essential role in shaping our vibrant WashU community. We invite you to connect with fellow WashU volunteers from across the country as we gather for an insider’s look at the university. Hear what’s on the minds of WashU leaders, and learn about initiatives at the forefront of campus planning.

We’ll end the weekend with an exclusive party overlooking the Great Forest Park Balloon Race, one of St. Louis’ most popular traditions.

Planning to attend?
Please take a moment to let us know if you’re currently planning to attend VLC. This is not an official reservation, but based on what you know now, are you likely to attend this conference? Your response will help us with our planning.

Registration will open in June.

Sunset over Gary M. Sumers Welcome Center with Brookings Hall in the background

Volunteers do not necessarily have the time; they just have the heart.

Elizabeth Andrew, author

Conference schedule

Friday, September 20, 2024

3-5 p.m. | Check-In/registration

4:30-5:30 p.m. | Breakout session (optional)

5:30 p.m.-6:15 p.m. | Welcome cocktail reception

6:15-8 p.m. | Dinner and remarks

Saturday, September 21

7:30-9:30 a.m. | Breakfast (optional)

8-9:15 a.m. | Campus tour (optional)

9:30 a.m.-3 p.m. | Interactive sessions with WashU leaders and faculty, panel discussions, educational presentations, and more

3-6 p.m. | Great Forest Park Balloon Race Party/Eliot Society Family Day

6-7 p.m. | Networking reception (optional)

2024 Volunteer Leadership Conference FAQs


September 20-21, 2024​. Registration begins at 3 p.m. on Friday, September 20. The conference ends with the Great Forest Park Balloon Race and Eliot Society Family Day from 3-6 p.m. on Saturday, September 21, followed by an optional networking reception from 6-7 p.m.


Washington University Danforth Campus

What can I expect from the Volunteer Leadership Conference?

The Volunteer Leadership Conference (VLC) is designed to recognize the exceptional contributions of volunteers, and ensure that volunteers are well-versed on the university’s strategic priorities.​ The two-day event will be filled with engaging workshops offering targeted training and strategic planning, meaningful networking opportunities with fellow WashU volunteer leaders, and the chance to hear directly from university leadership on priorities and initiatives that will shape the future of WashU.

Who is invited?

Volunteer leaders, including APAP leadership team; Regional, Professional, Industry, and Shared Interest and Cultural Networks chairs; Eliot Society volunteers; Alumni Board of Governors members; and Regional Cabinet chairs and committee members, are invited

Are families invited, too?

Please plan to bring your entire family to enjoy the fun-filled fall weekend in St. Louis! Everyone is invited to attend the Eliot Society Family Day on Saturday, September 21, from 3-6 p.m., with an exclusive party overlooking the Great Forest Park Balloon Race. There is a wide-range of family-friendly activities throughout the St. Louis-area on VLC weekend, so you may want to plan to stay through Sunday.

What is the cost to attend?

There is no cost to attend the VLC! Hotel stays and transportation costs are the responsibility of the attendee. A limited amount of funding is available to help offset the cost for those who require financial assistance to travel to the VLC. Reimbursement is available on a first come, first served basis for hotel or air transportation only. Please fill out the Conference Travel Subsidy form to apply. 

How do I register?

Registration will open in June! Watch your email and check the website for more information. In the meantime, please let us know if you are planning to attend.

I am not able to attend the entire event, can I attend just a portion?

Yes! You will have the opportunity to select the sessions you would like to attend.

Where should I stay?

Special rates for VLC weekend are available at The Royal Sonesta Chase Park Plaza St. Louis, Clayton Plaza Hotel, and The Ritz-Carlton, St. Louis. Reservations must be made by August 30, 2024, to secure discounted rates. Learn more and make your reservations!

Where should I park?

Parking information will be sent out with the meeting confirmation.

Who should I contact for accessibility questions?

Please email us to let us know if you have any accessibility needs, and a Volunteer Leadership Conference staff member will follow up.

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